Penalty Fees accrue for each business day the report is not at a “Complete” status after the due date. The penalty fee is based on the number of TRS eligible members reported on the May report for the previous school year. The late fee is not to exceed $1,000 per business day, for each business day that a required employer report is late. There is a cap of $25,000 per report month on the late fees for each report.
Penalty Fees Table:
Number of Employees | First Business day past due | Each Subsequent Business Day |
---|---|---|
1-99 | $100 | $10 |
100-499 | $250 | $25 |
500-1000 | $500 | $50 |
1001 and above | $1000 | $100 |
Beginning with the September 2024 report period, monthly RP and ER reports will fall under a reduced Penalty Fee Grace Period for report completion. The Penalty Fee Grace Period for the completion of the September 2024 payroll reports will be reduced from one calendar month to 21 days. All subsequent report months, October 2024-August 2025, will fall under a 14-calendar day grace period for report completion.
The grace period does not change the due date for reports and TEXNET deposits. Instead, it allows REs extra time to complete reports before penalty fees are assessed. REs are still urged to submit and complete reports by the due date set forth in the Texas Government code.
Report Month | Regular Payroll Report and TEXNET Due Date | Regular Payroll Report Grace Period Deadline | Employment After Retirement Report and TEXNET Due Date | Employment After Retirement Report Grace Period Deadline |
---|---|---|---|---|
July 2024 | Aug. 6, 2024 | Sept. 6, 2024 | Aug. 9, 2024 | Sept. 6, 2024 |
August 2024 | Sept. 6, 2024 | Oct. 4, 2024 | Sept. 6, 2024 | Oct. 10, 2024 |
September 2024 | Oct. 4, 2024 | Oct. 25, 2024 | Oct. 10, 2024 | Oct. 31, 2024 |
October 2024 | Nov. 6, 2024 | Nov. 20, 2024 | Nov. 8, 2024 | Nov. 22, 2024 |
November 2024 | Dec. 6, 2024 | Dec. 20, 2024 | Dec. 10, 2024 | Dec. 24, 2024 |
December 2024 | Jan. 6, 2025 | Jan. 20, 2025 | Jan. 10, 2025 | Jan. 24, 2025 |
January 2025 | Feb. 6, 2025 | Feb. 20, 2025 | Feb. 10, 2025 | Feb. 24, 2025 |
February 2025 | March 6, 2025 | March 20, 2025 | March 10, 2025 | March 24, 2025 |
March 2025 | April 4, 2025 | April 18, 2025 | April 10, 2025 | April 24, 2025 |
April 2025 | May 6, 2025 | May 20, 2025 | May 9, 2025 | May 23, 2025 |
May 2025 | June 6, 2025 | June 20, 2025 | June 10, 2025 | June 24, 2025 |
June 2025 | July 3, 2025 | July 17, 2025 | July 10, 2025 | July 24, 2025 |
July 2025 | Aug. 6, 2025 | Aug. 20, 2025 | Aug. 8, 2025 | Aug. 22, 2025 |
August 2025 | Sept. 5, 2025 | Sept. 19, 2025 | Sept. 5, 2025 | Sept. 19, 2025 |