TRS reporting requires employers to submit contract dates for eligible and ineligible employee that align with the work period in which the employee will perform the work, not based on dates paid.
An adjunct instructor’s contract dates should follow the dates the adjunct is expected to perform duties for that semester’s classes. This often aligns with the employer’s semester dates.
Considerations
- If hired to work in the fall, the ED40 dates should include only the fall semester and appropriate eligibility related to the specific semester. If their position continues into the spring semester with the same TRS eligibility, an ED45 to extend the contract end date to the spring semester end date may be submitted.
- If the fall semester ends and the employee will continue working in the spring with a different eligibility, a new ED40 should be submitted to include only the dates of the spring semester.
- If working into the summer with the same eligibility as spring, an ED45 may be submitted or an ED40 if the eligibility is not the same as spring.
- Contracts for adjuncts should not be submitted to cover the entire school year (Sept. 1 – Aug. 31) unless the adjunct is expected to work each semester within the year. Eligibility will still need to be evaluated at the start of each semester and an ED45 submitted if the eligibility status changes.
Adjunct Reminders
TRS defines adjunct instructors as employees hired to work on a semester-by-semester basis; compensated on a per class basis; and duties include only those directly related to instruction of students.
Eligibility of all employees must be evaluated upon hire, beginning with each new contract/work agreement and anytime the expectation of position changes. Adjuncts working 20 clock hours or more, and whose employment is expected to or does continue for more than one semester, are TRS eligible and should be reported as eligible on the ED40 contract record.